Supercharge Outlook^® with Meeting Room Manager

With Meeting Room Manager you can order catering and other services directly from within Microsoft Outlook®.

MRM works seamlessly with Outlook — significantly enhancing its calendar capability and turning your desktop into a scheduling powerhouse.

If you want to make sure your meetings come off flawlessly, having the right tools can make all the difference. With Meeting Room Manager, there’s no more confusion, double bookings, missed meetings or last-minute scrambling for equipment or catering. Meeting Room Manager offers powerful capabilities that go far beyond the personal calendaring focus of Microsoft Outlook and tackles the specifics that Outlook simply can’t handle.

• Create a standard Microsoft Outlook appointment, select an available time for meeting attendees, and then instantly find and book MRM managed meeting rooms — all in the same process!
• Search for rooms based on customisable filters, such as videoconferencing rooms, large-capacity rooms, etc. View room properties for any room.
• Order catering, A/V, and other services and equipment directly from Outlook as you book your meeting.
• Modify or cancel meetings from the Outlook calendar and corresponding room reservations will automatically be updated in Meeting Room Manager.
• Bookings are managed by the powerful MRM security rights model — you can control which users have rights to book which rooms — and with Integrated Windows Authentication support, users never have to enter passwords.
• Users can install the simple plug-in in under 5 minutes, with just a click from the MRM Web user interface (or a link provided by e-mail or Intranet) — no integration is required to your Microsoft Exchange^® server.
• Administrators have full visibility into Outlook-booked MRM rooms from the MRM Web interface.

Order Services directly from Outlook^®

The next time you open Outlook to schedule a meeting, Meeting Room Manager is ready to take your order. Arrange for equipment, catering or custom defined services all in one simple process.

• Full control to specify service menus and availability by location, user group and lead time.
• Allows users to request specific delivery times for food and other items throughout the course of their meeting.
• Checks AV equipment inventory to prevent double booking of equipment.

Imagine no more lost orders or complaints from staff and management because service needs aren’t met. Your organisation will benefit from improved efficiency and overall productivity, including reducing the time you spend planning meetings.